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+
Staff that rely on iStaffRota to complete care per day
Million+
Shifts booked on iStaffRota
4.9
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4.9
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iStaffRota benefits all participants

For the Agency managers

Set shifts and automate the rostering process Generate automated timesheets, invoicing, and payroll payments. Free manager training, Free software updates Data protection, compliance and security at the highest standards

For the worker

Simple and logical app to clock in / out. Get work plans and rosters in realtime. In moment notification of available shifts. Go paperless with automated timesheets.

For the Client, use of client portal

See who is coming to work in real time. View reports of shifts instantly. Provide feed back on workers. View activities in multiple formats

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Why choose iStaffRota

You are Zen Manager

Run your business without interruptions, automate repetitive tasks, and manage everything from a single platform. Enjoy peace of mind and stay confident in your operations, even when you decide to take some well-deserved time-off.

Shift publishing

You don't who to assign, not problem. Simply create your shifts and publish to your community of users.

Return on Investment

By eliminating time wastage and keeping your focus on the job at hand, you can achieve better results. That's the reliable solution we provide, ensuring that you meet your objectives efficiently.

Scheduling and Roster Management

Easily create shifts based on agreed contract, Allocate staff based on availability, Save time and money

Time Off & Availability

The system automatically works out the approved time-off when planning shifts, and shows a visual marker against staff names

Cloud Based and Secured

Use anywhere - high level of encryption through secured servers (https://) at 256 bits encryption - regular security updates

Client Portal

Clients can get a dedicated portal where they can request shifts that are published directly to compliant workers of the agency.

Shift Swapping

Allow your staff to swap shifts in case of late unforeseen unavailability. Participating resources will automatically receive a notification to accept or reject the swap.

App and worker's portal

Staff get notifications of their schedule via a dedicated app or portal. They can use it to clock in / out, collect a digital signature.

Compliance

Monitor all compliance steps including training requirements, with automated reminders on due dates.

Free 14-day trial

Get a preview of care management and rostering functionality, get access to the APPs as well.

ATS Recruitement

Fully integrated Applicant Tracking System, providing end to end automated recruitment service

Digital references

Request digital references as part of the recruitment process

Candidate profile

Send a candidates' profiles to potential client to quickly assess before taking them on.

In-Touch comms

Send urgent and free push messages to your staff directly from the App, Save on SMS costs.

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3 simple steps to get started

We had many clients that have used several solutions before joining us. Why not join us for your own trial, we will help you move swiftly. There are 3 simple steps to get started with iStaffRota.

Sign-up

When signed up, you get instant access, following a 20-minute demo with us. We will be there for you during the switch over period

We train you

Once signed-up, you can relax and rely on our dedicated training team, for online training at the start of your trial period. Face to face training is available after your trial period

Go live

You are now ready to launch your business into the tech world. Enjoy the benefits of a secured and fast cloud based system

Our Promise

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1. Better Solution

Our supply care software solution gives you all the tools to run your nursing agency efficiently.

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2. Better Value

Cost effective agency software that reduces your admin time and cost

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3. Better Productivity

Increase your businesses productivity through better methods and technology

Nursing Agencies Features

Any supply care software solution needs a smart, flexible way to manage staff and shift bookings. With so much to coordinate, it’s vital that your system keeps everything clear, connected, and under control.
  • Dynamic fields that cover all the basic information
  • Document management for storing of compliance documents securely
  • Personalisation between staff and clients covering individual rates, minimum skills sets, and many other variables that need to be accounted for.
Our powerful scheduling feature is at the heart of our supply care management platform, built to help you organise shifts, manage staff, and deliver exceptional care with ease. With intuitive tools for assigning shifts, publishing rotas, and viewing staff availability in real time, you’ll streamline operations and eliminate confusion. Easily optimise shift patterns to reduce travel time and ensure the best order of visits. With live updates and conflict-free scheduling, your team stays informed, aligned, and ready to deliver high-quality care, every shift, every time.
Shift Attendance Confirmation is a vital part of delivering dependable, profitable care services. With real-time clock-in/out tracking and digital signature capture, you can ensure the right staff member is on-site, on time—every time. This level of accuracy helps reduce missed shifts, minimise disputes, and improve billing efficiency, directly supporting better cash flow and increased revenue. Easy to use across mobile and desktop devices, it also enhances accountability and streamlines communication. By confirming every shift in real time, your agency can improve service quality, reduce operational waste, and maximise earnings with every placement
Our advanced digital signature technology transforms the way shift confirmations are handled, bringing speed, security, and accountability to your nursing agency operations. By capturing a client or manager’s signature at the end of each shift—whether in-person or remotely through secure manager functionality—you can instantly verify attendance and service completion. This eliminates delays in timesheet processing, reduces disputes, and significantly speeds up the billing and payment cycle. The digital records are time-stamped, tamper-proof, and fully accessible, ensuring a clear audit trail that enhances compliance and boosts trust with commissioners. Embrace this smart, paperless process and unlock faster revenue turnaround and stronger operational control.
iStaffRota makes it easy to create and share detailed, professional staff profiles on demand—helping you respond faster to client requests and place the right people at the right time. Each profile includes verified qualifications, training history, high level compliance checks, all automatically pulled from the system. With just a few clicks, you can send a ready-to-go profile directly to care homes, giving them the confidence to approve and confirm shifts without delay. This seamless process not only saves admin time but also accelerates staff deployment, helping your agency secure more bookings and boost client satisfaction.
Invoicing is at the heart of any successful supply care agency—and iStaffRota makes it faster, smarter, and more accurate. Our platform connects shift data, digital signatures, and client confirmations into a streamlined invoicing process that dramatically reduces delays and errors.

Paying supply care staff correctly is not just essential for morale—it's a compliance priority. iStaffRota handles complex payroll with ease, automatically calculating pay based on verified shift attendance, travel time, mileage, and enhanced rates. Digital signatures ensure every shift is confirmed, reducing disputes and accelerating pay cycles.

The platform tracks holiday entitlement and manages leave with full transparency, helping you meet employment obligations. And when it’s time to run payroll, you can export data directly to popular systems like Sage, Xero, and other accounting platforms—ensuring seamless, compliant processing from shift to payslip. With iStaffRota, you stay accurate, efficient, and audit-ready.
In the fast-paced world of supply care, having real-time visibility into your agency’s performance is essential. iStaffRota’s powerful Business Intelligence (BI) reporting gives you instant access to the insights that matter—from staff utilisation and shift fill rates to client demand and financial performance.

With intuitive dashboards and visual reports, you can track key metrics, spot trends, and make smarter decisions that drive efficiency and profitability. Whether you're optimising staffing, forecasting demand, or showcasing performance to commissioners, BI reporting helps you stay one step ahead. Discover how data-driven decisions can unlock new levels of growth for your agency.
In supply care, speed and precision are everything—and iStaffRota’s Operations Dashboard puts you firmly in control. Acting as your agency’s real-time command centre, it brings together all the critical data you need to run a high-performing service, all in one place.

Track live metrics like shift coverage, staff availability, booking confirmations, and fulfilment rates. Whether you're managing hundreds of shifts or responding to last-minute demands, the dashboard gives you instant clarity so you can make fast, informed decisions. With everything visual, intuitive, and up to date, you'll reduce admin, increase efficiency, and keep your agency operating at peak performance. Discover how real-time visibility can transform your operations and elevate your service delivery.
Selecting the right software for your nursing agency isn’t just a tech decision—it’s a strategic investment that can transform how your business runs. From shift scheduling to staff deployment and payroll, the right platform unlocks speed, efficiency, and growth. Ease of use is essential. With intuitive workflows and a clean, user-friendly interface, iStaffRota ensures your team gets up and running quickly—no steep learning curve, no frustration, just instant productivity.

Training matters too. That’s why we offer clear, hands-on guidance and expert-led onboarding to empower your staff to use the system confidently and effectively from day one. And when it comes to implementation, our proven rollout process is designed to make your transition smooth and stress-free. We handle the setup, provide full support, and ensure minimal disruption to your day-to-day operations. With iStaffRota, you're not just adopting a system—you’re upgrading how your entire agency works. Choose software that fits your supply care business today, and experience the difference tomorrow.

Frequently Asked Questions

While iStaffRota was designed for the fast-paced demands of the care sector, its powerful features make it the ideal solution for any workforce-based business—including cleaning companies. Whether you're scheduling daily shifts, managing mobile teams, tracking hours worked, or needing real-time updates from the field, iStaffRota gives you the tools to stay organised, responsive, and in control. From digital shift confirmations and GPS-enabled clock-ins to automated payroll calculations and client-ready staff profiles, everything is handled in one smart platform.

With its intuitive interface and flexible design, iStaffRota adapts to your operations—no matter the industry. So if you're managing cleaning staff across multiple sites, responding to last-minute requests, or coordinating with commercial or residential clients, iStaffRota helps you deliver services with speed, accuracy, and professionalism. Streamline your scheduling. Simplify your operations. Scale your business. iStaffRota is workforce management—made easy.
In a competitive, fast-moving staffing environment, running a nursing or supply care agency without the right software is costing you time, money, and missed opportunities. iStaffRota is designed to change that. Our platform automates the admin-heavy tasks that slow your team down—like shift scheduling, availability tracking, compliance checks, digital timesheets, and payroll processing. With real-time shift confirmation and digital signatures, you reduce disputes, speed up invoicing, and get paid faster. iStaffRota gives you full visibility and control over your operations, helping you fill shifts quickly, avoid gaps, and improve client satisfaction—all while reducing overheads. The result? A more efficient team, higher shift fulfilment, and stronger profit margins. iStaffRota empowers your agency to do more with less—boosting your bottom line without compromising quality.
  • Scheduling and Rostering: Software can help with scheduling and rostering care workers, ensuring that they are dispatched to the right clients at the right
  • Managing client information shouldn’t be complicated. With iStaffRota, you can effortlessly handle client profiles, shift preferences, and even the most complex billing structures. Whether it’s standard weekday rates, enhanced weekend pay, or premium rates for public holidays, our system makes it easy to set and apply the right charges automatically. No more manual calculations or missed rate adjustments—just smooth, accurate invoicing that keeps your clients happy and your agency profitable. With iStaffRota, client management becomes one less thing to worry about.
  • Time and Attendance Tracking: Software can help the agency track care workers' time and attendance, ensuring that they are paid accurately and that clients are receiving the appropriate level of service
  • Invoicing and Billing: Software can automate invoicing and billing processes, reducing the amount of manual work required and minimizing the risk of errors.
With iStaffRota Cloud Solutions, you get all the power of premium workforce management software—without the heavy upfront investment. Delivered as a fully hosted Software-as-a-Service (SaaS) model, you simply pay a predictable monthly fee, making budgeting easier and growth more affordable. You’ll also benefit from our secure, cloud-based infrastructure, which means no need to manage servers, perform manual updates, or invest in costly IT support. We take care of hosting, maintenance, and deployment—so you can focus on running your agency, not your tech. iStaffRota gives you flexibility, reliability, and peace of mind—all in one smart monthly package.
As part of our analysis process we will help breakdown all the offering that you receive and product a weighted cost-benefit analysis covering all aspects of a given solution allowing you to make an informed decision on the very solution giving you the very best value for money.
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What to expect with iStaffRota

  • Free 1-2-1 training for the manager
  • unlimited users and clients
  • Free support online or by phone
  • 14-day no obligation access
  • No credit cards required


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Istaffrota also caters for Hospitality and Retail industry rota.
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